PPE Vending - Mobile App

PPE Vending mobile app is the recommended solution for generic use of PPE Vending. The mobile app is used by employees to replace traditionally key card.

The mobile app (PPE Vending) is available for both Google Android and Apple iPhone/iPad.

Common Operations

Please follow Employee Management to perform common operations,

• Add employee
• Block employee
• Off-board employee
• Update employee information

Self-Service Onboarding

PPE Vending (Mobile App) has a unique feature that would allow employees to self-service onboarding to the system. This will save significant effort and time for management.

When an organization has this self-service onboarding feature enabled, all the employees who have access to an email with matching domain to the nominated domains will be able to log into the organization by themselves, and instantly get all the access as if they were onboarded into the system individually by the administrators.

Start self-service onboarding

Please follow this procedure to enable self-service onboarding,

1. Visit Self-Service Onboarding
2. Click Toggle State button and make sure State shows Enabled
3. Specify the authorized domains
   1. Input the domain in New authorized domain field
   2. Click Add new domain button
   3. Repeat the process until all the authorized domains are added
4. Click Save button to save state and authorized domains to the system.

Once finished, all the employees who have access to an email with one of the nominated domains will be able to log into the system without being individually added to the system.

Stop self-service onboarding

Please follow this procedure to turn-off self-service onboarding,

1. Visit Self-Service Onboarding
2. Click Toggle State button and make sure State is in desired state
3. Click Save button to save the updated state to the system.

Once finished, no new employees who have access to an email with one of the nominated domains will be able to log into the system without being individually added to the system.

Please note, the existing employees who are onboarded into the system either as self-service or being individually added to the system will not lose access.

If you need to revoke access for some or all of the employees, please follow Block an Employee procedure.

Bulk Importing

To import large amount of employees initially, Vending on Track provides bulk importing service.

To perform bulk importing, please supply Vending on Track support team and provide a CSV file with the following columns,

• Email
• Employee Name
• Employee ID

The typical turn-around time for this operation is two business days.

Frequently Asked Questions

Q1: How does self-service onboarding work with email domains?

According to the documentation, when self-service onboarding is enabled, “all the employees who have access to an email with matching domain to the nominated domains will be able to log into the organization by themselves, and instantly get all the access as if they were onboarded into the system individually by the administrators.” You specify authorized domains by:

1. Inputting the domain in the “New authorized domain” field
2. Clicking “Add new domain” button
3. Repeating until all authorized domains are added
4. Clicking “Save” to save the configuration

Q2: What happens to existing employees when I disable self-service onboarding?

The documentation clearly states: “the existing employees who are onboarded into the system either as self-service or being individually added to the system will not lose access.” Disabling self-service onboarding only prevents new employees from self-registering; it doesn’t affect already registered employees. If you need to revoke access for specific employees, you must follow the “Block an Employee” procedure.

Q3: Which mobile platforms support the PPE Vending app?

The documentation confirms the “PPE Vending mobile app is available for both Google Android and Apple iPhone/iPad.” The app can be downloaded from:

• Google Play Store for Android devices
• Apple App Store for iOS devices (iPhone/iPad)

The documentation provides direct download links with app store badges for both platforms.

Q4: What information is required for bulk employee importing?

For bulk importing, the documentation specifies you must “provide a CSV file with the following columns:

• Email
• Employee Name
• Employee ID”

The CSV file should be supplied to the Vending on Track support team, and “The typical turn-around time for this operation is two business days.”

Q5: Can employees use both mobile app and key cards?

Yes, the documentation indicates both options are available. The mobile app section states it “is used by employees to replace traditionally key card,” but the Common Operations section refers to general “Employee Management” procedures that include both key card and mobile app setups. An employee can be set up with either or both authentication methods based on your organization’s needs.

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