Vending Machine settings

To list all the vending machines in the organization, visit Vending Machines page.

From this page, you could

• Retrieve vending machine QR Code
• Update vending machine information
• Change product map / product placement / planogram settings
• Refill the machine

On this page, there is a list of vending machines. It has the following columns,

• UUID is the unique identification number of the vending machine.
• Vending Machine is the vending machine’s name.
• Location shows the deployment location of the vending machine.
• Status shows the vending machine’s PPE system state (Enabled or not). If a vending machine stays in non-Enabled state for an extended duration, please contact the Vending on Track support team immediately.
• PIN Code is the code for access to the admin portal on the vending machine.
• Timezone shows the timezone applied by the machine.
• Operation allows the administrators to update the planogram and other information.

Product Map

Product Map is also known as Planogram or Product Placement. It’s a relationship between each coil of vending machine and the product. For example, Selection 0301 could be the Safety Helmet, while Selection 0302 could be the Safety Harness. This arrangement is called Planogram or Product Map.

Product Map requires to be maintained by the administrators so that the consumption report could be accurate.

The administrator is required to update the product map if there is a change on the coil or product.

Motor Coupling

KioskForce vending machines have innovatively introduced the feature of motor coupling, which allows operators to manually couple two separated motors to make them operate in sync.

On the Product Maps page, the admin can couple motors, Click Add Motor Coupling button, input the Main MDB code and Coupled MDB code as required.

Product Map settings

To list product map settings, please follow this procedure,

1. Visit Vending Machines page
2. Find the vending machine on concern, and click Product Map button in the Operation column
3. There are a few attributes for each of the selection/coil,
   • ID is the unique identity of the coil/cell. It’s automatically assigned by PPE Vending’s server.
   • Product Name is the product associated with this coil/cell, including the manufacturer, manufacturer code, supplier, and supplier code. For example, Selection 0304 could be Face Mask or Safety Helmet. If the coil is coupled, it will show a Motor Coupling state.
   • MDB Code is the coil’s identity in the vending machine or the cell’s identity in the locker. This value is typically set by Vending on Track’s account manager or distributors before the machine leaving the warehouse.
   • Consumed is the current consumption from last refill activity. If Advanced Mode is enabled, there is additional information in this column,
   • Current - The current stock level
   • Cap - The maximum capacity of this coil
   • Restock - The standard product quantity of the coil - Average Daily Consumption refers to the number of the average usage of the product over a period of 30 days. - Low Stock Alert is the value at which the admin will receive a low inventory alert. When the number of items in this coil is reduced to this value, the admin will receive a low inventory alert to facilitate timely replenishment. - Trackable Item Name is the individual item name of the trackable product associated with the cell.

Operation

To update a product map, click Edit button on this page in Operation column, and a popup window will be displayed on the screen,

• Start typing in Product Name field, a dropdown menu will be shown.
• Specify a Trackable Item if the product is trackable.
• MDB Code is the vending machine’s identity for that coil/cell. This value is not changeable.
• Low Stock Alert field allows the admin to change the value of a low inventory alert.
• The admin can set up the maximum capacity of the coil in Capacity field.
• Set up the standard product quantity of the coil in Restock Count field.
• Effect From field allows the administrators to backdate a change time, so that all the transactions on that coil happened after that time will be updated to the new product.

To change the stock level, click on Change Stock Level button.

To add a product map, click Add Product Map button on the top right corner of Vending Machines page. As you could notice, when adding product map, you need to specify the MDB code.

Retrieve vending machine QR Code

To display vending machine QR code on the screen, please follow this procedure,

1. Visit Vending Machines page
2. Find the vending machine on concern, and click QR Code button in the Operation column
3. In the popup window, use the Vending Machine QR Code
4. Alternatively, you could use download the QR Code with Download QR button

As you may notice, we have two different QR Code for each of the vending machine

• Normal QR Code
• Legacy QR Code - only use this if the vending machine was deployed before July 2020.

Edit Vending Machines

To edit vending machine settings, please follow this procedure,

1. Visit Vending Machines page
2. Find the vending machine on concern, and click QR Code button in the Operation column
3. In the popup window,
   • Enter a unique name to identify the machine in the Vending Machine Name field.
   • Provide the exact address of the machine in Vending Machine Location.
   • For KioskForce vending machines, the admin can modify the Vending Machine Express Selection Settings. When enabled, employees will be able to make a choice between returning and taking items after logging in to the system; Once disabled, users can be taken directly to the job ID verification interface without having to choose “Return” or “Take new item” first. If a job ID is not enforced, they will be directed to the item selection interface.
   • Set a PIN code for access to the admin portal on the vending machine.
4. After refilling products in the machine, click Refill to make items available for dispensing again.

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